Display & Offsite Events

DEADLINE: OCTOBER 17, 2025

If hosting an event in your booth, outside display area before or other location (hotel, restaurant, etc.) before, during, or after Show hours, November 4 - 7, 2025, Show Management approval is required. Please complete this form.

Event Requirements/Information

• In-booth events are permitted Tues. Nov. 4 - Fri. Nov. 7:
  Pre-Show: 7 am - 9 am
  During exhibit hours
  Post Show: 5 pm - 7 pm After hours events not permitted Fri. Nov. 7th
  
• Guests must wear badges for events inside the Exhibit Hall, regardless of when the event occurs.
• Guest capacity will be determined by booth size and final set-up. Guests must remain within the perimeter of your booth and are not permitted in walkways or other booths.
• You are required to have one member of your staff stationed at the entrance to your exhibit hall to meet your guests and escort them to your booth.
• Alcoholic beverages may not be served within an Exhibitor’s exhibit space without approval in writing from Show Management. See security requirements below.
• Exhibit hall lighting will be at 50% normal light, 30 minutes before and after Show hours.

Food and Beverage
Any food and beverage items served within an Exhibitor’s exhibit space must be coordinated/ordered through the official Facility caterer, Sodexo. Preparation of food within Exhibitor’s space is prohibited. Exhibitor shall not bring into the facility any food or beverages of any kind without approval in writing from the Facility’s official caterer.

Security - Pre & Post Show
For events within the exhibit hall with 1-99 guests, one security guard starting 30 minutes prior to and ending 30 minutes after everyone has left the exhibit hall must be hired. Events reaching 100 guests must hire two guards. Exhibitors will contact the official Show Security Partner once confirmation is received.

E-mail proof of security to Show Management no later than Friday, October 31, 2025 at afterhours@sema.org