Meeting/Function Space Reservation

Deadline to Receive Request: October 17, 2025

After October 17, 2025 please contact meeting@sema.org for availability.

Reserve function space today for your sales meeting, conference, private meeting or reception. All SEMA Show exhibitors are invited to hold functions at the Las Vegas Convention Center or Westgate Hotel. Use this form to request space.

If you are planning an activity in your booth or a parking lot, pre-show or after hours, complete the Booth Event form.

Exhibitors will not be permitted to host buyers, sponsor, promote or conduct any activity or event during the SEMA Show exhibit hours:

Exhibit Hours



Tuesday, November 4	9:00 AM - 5:00 PM
Wednesday, November 5	9:00 AM - 5:00 PM
Thursday, November 6	9:00 AM - 5:00 PM
Friday, November 7	9:00 AM - 4:00 PM

Meetings on Show Days (Tuesday-Friday) are limited to 2 hours prior to show hours and 2 hours after show hours or during lunch. Meetings can be booked at the LVCC (no charge for meeting space) or the Westgate (minimal charge for meeting space based on food and beverage order). The exhibitor will work directly with the caterer and A/V company on orders and costs. We may ask for additional information such as layout, intended audience, etc. for the approval process.

After your event has been approved, we will send you the details of your final reservation along with the contacts you will need to plan your event (including food and beverage, and audio visual). All costs associated with the function are the responsibility of the sponsoring company.

Changes or Cancellations must be submitted in writing by October 17, 2025. Cancellation fees for meetings held at the Westgate Hotel are based on hotel policy.

NOTE: While every attempt will be made to hold your meeting in the room originally assigned, Show Management reserves the right to move your meeting room at any time to accommodate Show activities.

If you have any questions, e-mail Kristin Goodwin at meeting@sema.org.

Submit your request by completing this form.

Exhibitor Information

* - Denotes Required Information

Exhibitor Name:

Contact Name:

Select Booth:

Booth Number

Telephone:

Fax:

*E-mail:

*On-site Contact:

*On-site Mobile:

Meeting/Function Information

*Meeting Title:

*Brief Description:

Reserve a meeting room at the following location: (Indicate your 1st and 2nd choice)

*1st Choice:

*2nd Choice:

*Date:

* Number of People:

*Start Time:

*End Time:

Amount of set-up time required:

* Room Setup Required:

Event Vehicle:

Please check box if you plan to have a vehicle at your function.

Equipment:

Both LVCC and Westgate will provide tables & chairs for your event/meeting. If your event is held at Westgate, there will be an additional charge for podiums. As the exhibitor, you are responsible for contacting tradeshow partners for all catering, linen, audio visual, & Wifi needs. If you are hosting a reception at LVCC, you will need to order cocktail tables through Freeman. Provider contacts will be provided once the event is approved.

Head Table

Head Tables

Head Table Chairs

Additional tables

Podium

Podiums

Podium Microphone

Podium Microphones

Audio/Visual

Other:

Once your request has been submitted & approved, we will send you an official confirmation as well as all contacts and information you will need to finalize the details of your event. If you have any questions, email Kristin Goodwin at meeting@sema.org.